SynchroniCity Open Call
WHAT HAPPENS IF I NOTICE I MADE A MISTAKE AND WANT TO RETRIEVE AN APPLICATION I HAVE ALREADY SUBMITTED?
Go to your Submittable account and click on the application form you would like to withdraw.
On the top, click on the withdraw button.
You will be able to include a message describing the reasons why you had to withdraw your application, and you will receive a notification after completion. Note that you will be able to download or access the application you have withdrawn at any time.
If you have any further questions, contact firstname.lastname@example.org
DOES SYNCHRONICITY OFFER A PRE-PROPOSAL CHECK?
CAN I SUBMIT DOCUMENTS THAT ARE NOT IN ENGLISH?
IN THE PROJECT PLAN TEMPLATE (EXCEL SHEET) HOW MANY MONTHS I NEED TO CONSIDER AND FILL IN?
IN THE PROJECT PLAN TEMPLATE (EXCEL SHEET), AT WHAT MONTH I NEED TO FILL IN MY ACTIVITY?
When does the SynchroniCity Open Call open?
When does the SynchroniCity Open Call close?
WHERE CAN I FIND MORE DETAILS ABOUT THE OPEN CALL, E.G. EVALUATION CRITERIA, THEMES AND CHALLENGES, ETC?
IS THERE FURTHER DOCUMENTATION WITH THE DESCRIPTION OF THE CHALLENGES?
If applicants feel that their solution does not fit any of the open call challenges, they can also apply to the open challenge. Note that in case applicants choose the open challenge, they will need to demonstrate that they are meeting a real need of the cities where they choose to pilot in. To find out more about what the real needs of the Core Pilot cities, refer to the Cities Cards which are available as an annexe of the Open Call SynchroniCity framework document or directly in this link.
WHAT IS THE TOTAL BUDGET AVAILABLE FOR PROJECTS?
IS THERE A LIMIT TO THE NUMBER OF APPLICATIONS I CAN SUBMIT?
In case two or more projects will be selected for the same SME/Pilot Group, then the one with the higher score will be funded. In case of the same score among two/more projects, then this will be agreed with the SynchroniCity Open Call Evaluation Committee.
HOW LONG MUST A PILOT PER CITY LAST? 6 MONTHS? OR CAN IT VARY FROM CITY TO CITY IF THE PILOTING PERIOD IN TOTAL WILL BE 6 MONTHS?
It may happen that what applicants estimated to last for 2 month on the first city may take much longer because of unexpected issues like components not being fully ready. Therefore, ideally, the pilots should happen at the same time but this is not a strict requirement.
Note that the pilots may extend beyond the 6 months at any time, with separate funding, as long as reporting follows the SynchroniCity requirements.
IF YOU LIKE TO WORK WITH USERS WITHIN A CITY, WHO IS THE RESPONSIBLE FOR RECRUITING THE USERS?
WHAT IS CONSIDERED SCALE? WHAT IS THE BEST SCENARIO FOR DEPLOYMENT?
For the pilots, you should demonstrate two things, you should demonstrate mainstream scale. Scale means that you can work in several cities. It can also mean that you can go from one corner of a city to cover the entire municipality. It could be that you can go beyond EU or that you reach millions of people. It could mean that you have thousands of devices. Each pilot should have a clear vision of how we spread this particular service or full stack solution across i.e. cities, geographies, devices. There are many approaches to achieve this and it is up to you to choose your strategy.
The best scenario is that you manage to fulfil some of the objectives that we are trying to reach which is to test the interoperability and replicability of your solution. This can take many shapes and forms. Because of the replicability aspect, this is why we are asking you to pilot your solution and prove replicability in at least 2 cities, but preferably more cities, this means that your solution can be easily scaled in several cities. What you propose should be the right number of cities that allows you to do something feasible. Solutions can be very different. Maybe one solution needs to deploy few sensors or other pieces of infrastructure, to prove their technology, others will need to deploy many more. It is really up to the applicants to demonstrate what is necessary for them to showcase that they demonstrate replicability, scalability and interoperability of their solution.
HOW CAN APPLICANTS FORM PILOT GROUPS? IS SYNCHRONICITY GOING TO SUPPORT APPLICANTS TO FIND PARTNERS?
To find partners you can also reach out to stakeholders in your ecosystem or European wide ecosystem. Enterprise Europe Network can be a useful source to help you find partners. You can learn more here.
Moreover, SynchroniCity is built around the Open and Agile Smart Cities initiative, so there will be a good place to look for partners. OASC organises a series of events and activities where you could potentially identify partners. You can find out more about upcoming events and activities here.
WHERE CAN WE FIND INFORMATION ABOUT THE ACCESSIBLE SYNCHRONICITY DATA FOR EACH CITY?
HOW CONCRETE THE SOLUTION HAS TO BE?
WHAT’S THE DEFINITION OF TRL 6?
CAN I APPLY?
Cities and large businesses can apply in a Pilot Group led by an SME/start-up that can provide an IoT data-enabled application or a full stack solution.
Only SMEs, cities and large businesses legally established in an EU-28 or from a H2020 associated countries are eligible for funding.
WHAT TYPE OF SME IS THE SYNCHRONICITY OPEN CALL TARGETING?
IS THERE A MINIMUM NUMBER OF YEARS YOUR COMPANY HAS TO EXIST TO BE CONSIDERED AS AN SME?
CAN I APPLY AS A SINGLE ENTITY?
I AM AN SME PROVIDING IOT INFRASTRUCTURE, CAN I APPLY?
IS IT BETTER TO APPLY AS A SINGLE ENTITY OR AS A PILOT GROUP?
However, evaluators may positively consider the incorporation of a new city in your Pilot Group.
CAN AN SME APPLY FOR MORE THAN ONE PROJECT?
IS IT POSSIBLE FOR A START-UP (WITHOUT BALANCE SHEET) TO APPLY?
ARE SMALL TOWNS ELIGIBLE TO APPLY FOR THE OPEN CALL? IS THERE AN IDEAL SIZE OF THE CITIES WHERE APPLICANTS SHOULD DEPLOY THEIR SOLUTIONS?
Note that one of the goals of the SynchroniCity open call is to reach scale. Demonstrating scale only in very small towns may be difficult. Therefore, a combination of small and large cities would be ideal so that SMEs can demonstrate that their solution works in all kinds of environments.
ARE SMES THAT ARE FUNDED IN ANOTHER H2020 PROJECTS ELIGIBLE FOR FUNDING?
CAN UNIVERSITIES APPLY AS PART OF A PILOT GROUP?
Are solutions that handle sensitive information eligible to apply?
Yes. However, note that all organisations involved in the delivery of the projects need to be compliant with the General Data Protection Regulation (GDPR).
WHAT DOES IT MEAN TO BE AN AFFILIATED ENTITY TO A SYNCHRONICITY CONSORTIUM MEMBER?
- art. 2.1(2)
‘affiliated entity’ means any legal entity that is under the direct or indirect control of a participant, or under the same direct or indirect control as the participant, or that is directly or indirectly controlling a participant. Control may take any of the forms set out in Article 8(2);
- art. 8(2)
For the purposes of paragraph 1, control may, in particular, take either of the following forms:
(a) the direct or indirect holding of more than 50 % of the nominal value of the issued share capital in the legal entity concerned, or of a majority of the voting rights of the shareholders or associates of that entity;
(b) the direct or indirect holding, in fact or in law, of decision-making powers in the legal entity concerned.
WHAT IS A CONFLICT OF INTEREST?
If applicants have a relationship with SynchroniCity project partners and feel that this may lead to a conflict of interest, please declare the potential conflict of interest when completing your application. On your application form, you will be able to disclose the type of conflict of interest, names of organisation and people involved, the potential financial interests and rewards (if applicable), a possible violation of legal requirements (if applicable), measures to mitigate the potential conflict of interest and any other information you wish to disclose.
This information will be assessed by the Open Call Evaluation Committee.
ARE NATIONAL AUTHORITIES ELIGIBLE TO APPLY ON THE BEHALF OF A NEW CITY?
WHAT ARE THE CORE OPEN CALL PILOT CITIES?
MUST CORE PILOT CITIES BE INCLUDED IN THE PILOT GROUP?
IF I AM APPLYING IN A PILOT GROUP WITH A NEW CITY, DO I ALSO NEED TO PILOT IN A CORE PILOT CITY?
DO I NEED TO ENGAGE WITH CORE PILOT CITIES DURING THE APPLICATION PHASE TO SUBMIT A PROPOSAL?
Note that you will need to pilot your solution in at least 2 cities. If you are bringing a new city as a member of your Pilot Group, the new city (not the Core Pilot Cities) will need to provide you with a letter of support.
CAN CITIES FROM ALL OVER THE WORLD APPLY?
CAN PILOTING CITIES BE IN THE SAME COUNTRY?
IS THERE A TEMPLATE FOR THE LETTER OF SUPPORT THAT NEW CITIES NEED TO PROVIDE TO PILOT GROUPS?
IS IT POSSIBLE TO PILOT IN MEXICO OR IN KOREA?
However, if applicants have direct contact with these cities in the consortium or other cities in South Korea and Mexico and they would like to be part of their Pilot Group, then they can participate. However, because these cities are not from EU or H2020 associated countries, the cities will not be eligible to receive funding.
WHAT IS THE PROCESS TO APPLY WITH A CITY THAT IS A MEMBER OF OASC, BUT IS NOT PART OF THE CORE PILOT CITIES?
WHAT’S THE PROCESS TO INCLUDE A NEW CITY?
How do I get in contact with the cities?
How are the proposals geographically divided over the different cities?
Once the projects are selected, in case there is an imbalance of projects, applicants will be notified, and a new combination of cities will be agreed. Note that SynchroniCity reserves the right of having the final decision in case an agreement cannot be reached between the SynchroniCity team and the applicant.
5. Themes & Challenges
MY IDEA DOES NOT FIT INTO ANY CHALLENGE. CAN I STILL APPLY?
CAN I SELECT MORE THAN ONE THEME (E.G. SUSTAINABLE MOBILITY AND ENVIRONMENT AND WELLBEING) BECAUSE THERE MIGHT BE SOME OVERLAP IN THEMES?
HOW MANY EXPERTS WILL REVIEW MY APPLICATION?
IS THERE ANY THRESHOLD FOR EACH EVALUATION CRITERIA?
Will the innovation of the solution be evaluated?
The open call evaluation process is anonymous. Why and what does it mean?
To what extent has the proposal to be technical? (eg. not sustainable?)
7. Costs, Payment & Legal
IS THERE A MINIMUM BUDGET TO APPLY FOR FUNDING?
WILL THE PROJECTS BE ENTIRELY FUNDED BY THE OPEN CALL?
DOES THE FUNDING AVAILABLE FOR EACH PROJECT (€100K/200K/300K) APPLY TO THE GRANT FUNDING THAT SINGLE ENTITIES OR PILOT GROUPS CAN RECEIVE OR TO THE OVERALL PROJECT COSTS?
IS THERE ANY MAX SUM FOR SUBCONTRACTING?
CAN A UNIVERSITY OR RESEARCH UNIT BE AS A SUBCONTRACTOR?
DO SUCCESSFUL APPLICANTS SIGN THE SYNCHRONICITY GRANT AGREEMENT? HOW DOES CONTRACTING WORK?
IF A PILOT GROUP IS COMPRISED OF ONE SME AND TWO CITIES, IS IT STILL ELIGIBLE TO APPLY FOR € 300,000?
IS THE BUDGET OF € 60,000 ONLY FOR ALLOWING THE CITY TO BECOME COMPLIANT WITH SYNCHRONICITY?
ARE COSTS RELATED TO HARDWARE ELIGIBLE?
The guiding principle for assessing whether hardware cost is eligible is alignment with the open call objectives, especially to validate the OASC approach in a large-scale mainstream way, and the evaluation criteria, especially those of feasibility and sustainability. In the open call documentation, we distinguish between infrastructure and materials, indicating the role of the hardware as supporting the existing infrastructure, not constituting substantially new infrastructure.
For example, you may need a few sensors to acquire the relevant data and roll-out your solution otherwise impossible to provide a service with. As long as the need of these sensors is justified in alignment with the open call objectives, you may claim them as material costs and therefore be eligible for funding.
However, hardware will be funded only under very specific conditions, and under no circumstances more than 25% of the total requested contribution from SynchroniCity. Also, the purpose of the hardware will need to be well justified.
Finally, the pilot is very welcome to provide additional con-funding from other sources, public or private, to deploy infrastructure, as long as it is feasible within the timeframe of the pilot.
CAN A NEW CITY SUB-CONTRACT THE SERVICES OF THE SME THEY ARE DOING THE PILOT WITH TO IMPLEMENT THE SYNCHRONICITY FRAMEWORK?
WILL I ACCESS DATA FROM MULTIPLE CITIES FROM A SINGLE-ENTRY POINT?
IS IT COMPULSORY TO USE FIWARE SOLUTIONS? WILL THEIR USE BE FREE OF CHARGE?
Most of the FIWARE components are free to use. However, the SynchroniCity project doesn’t offer the execution environment to deploy the services. We provide a cloud environment that is a sandbox to test the services. However, the applicant should provide the specific deployment environment that required to deploy specific services of the application.
WHAT ARE THE DIFFERENCES BETWEEN THE SYNCRONICITY AND THE ORGANICITY TECHNICAL PLATFORMS?
DOES THE SOLUTION NEED TO USE EXISTING DATA SOURCES OF THE SYNCHRONICITY’S CORE PILOT CITIES?
HOW DOES SYNCHRONCITY DEFINE IOT? WHAT TYPOLOGIES OF DATA ARE YOU EXPECTING THE APPLICANTS TO USE IN THE PROPOSAL?
WILL THERE BE A MARKETPLACE WHERE APPLICANTS CAN BE IN DIALOGUE WITH OTHER POTENTIAL PARTNERS?
The first is the data marketplace where all the datasets from the cities that are relevant to the project fall in this catalogue. Applicants will be able to search and access the datasets. Some datasets will be open source and free to use others will be accessible after the payment of a license fee.
The second is the IoT product/service marketplace. The latter has the goal of allowing different stakeholder in the IoT and city ecosystem to engage. This includes cities, SMEs, technology providers, IoT device manufacturers that that are compliant with the Synchronicity framework. The ambition
However, the goal of the marketplace is not to be a match-making tool for the open call. To find a partner for the open call, you can rely on their tools provided by SynchroniCity such as the website and specific events. Please refer to the specific question on how to find a partner in this FAQ.
IF A POTENTIAL APPLICANT HAS A TECHNOLOGY THAT IS NOT BUILT ON AN OPEN API ARE THEY NOT ELIGIBLE TO APPLY FOR SYNCHRONICITY?
In fact, we don’t enforce any licenses. What we do as SynchroniCity is to encourage free license, open software and data sharing through the marketplace. What we do enforce is that the minimum interoperability mechanisms are maintained. We leave the implementation completely to the supply and demand completely to the market.